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EU-Weit gültig | DSG Schweiz | Mehrsprachig | Mandanten- & Konzernfähig
Mit Intervalid DSMS sind Sie optimal auf die EU Datenschutz-Grundverordnung und das Schweizer DSG vorbereitet und bauen Ihr unternehmensweites Datenschutzmanagement nachhaltig auf. Die Software wurde für small to medium-sized enterprises and large corporations alike.
Larger companies with a number of international branches can benefit particularly from unlimited users, multilingual features (incl. automated translation) and clear group structures.
The solution has multi-client capability and thus also supports external data protection officers and GDPR consultants.
Contact us for a live demo, a free trial or your personalized offer.
With Intervalid DPMS, your company will be optimally prepared for the EU General Data Protection Regulation. The system enables the rollout of strong and sustainable company-wide data protection management. The software was developed for small to medium-sized enterprises and large corporations alike.
Larger companies with a number of international branches can benefit particularly from unlimited users, multilingual features (incl. automated translation) and clear group structures.
The solution has multi-client capability and thus also supports external data protection officers and GDPR consultants.
Contact us for a live demo, a free trial or your personalized offer.
Questionnaires can be used to obtain important company information quickly and efficiently. In particular, they can aid in documenting security incidents and carrying out impact assessments. You can also create customized questionnaires to meet your own company's needs. Forms are helpful when introducing new systems or making changes to current processes. This information can then be transferred directly to the record.
Map your processing operations as a structured record, with each processor able to access a list of the activities they have performed. For a quicker set-up, sample templates can be used for routine processing activities carried out by the company, or data can be imported from an Excel file. If necessary, the record can be copied for other branches or offices. The record is clearly laid-out, multilingual, and easy to use, as well as offering customizable selection options.
Employees in the respective departments can report new processes or changes to existing systems, and these are then forwarded internally for approval and updated in the record. A workflow is also provided for an annual review of the record, ensuring that the information in it is kept up to date on an ongoing basis.
Every company must implement technical and organizational measures to ensure that a level of protection appropriate to the risk is in place. The software offers a simple way to achieve this: Select a sample template, adapt it if necessary and assign it to the processing activity. Subsequent changes or additions to your technical and organizational measures are immediately updated in the record.
This allows you to check whether an elevated risk exists in relation to the rights and freedoms of the natural persons concerned in the respective data processing. Assess the risk directly in the system and document the assessment. A blacklist and whitelist are available to assist you. Any impact assessment carried out is linked directly to the processing activity and can thus be retrieved at any time.
To ensure that all legal requirements are met, you and/or your employees need to be able to evidence knowledge about data protection issues by answering questions. To do this, there are legally compliant, customizable checklists that you can use. Relevant documents are stored centrally in a separate area, and these can be made available to your employees, as well as forwarded via the workflow for processing or approval.
An audit can be used to determine whether your company meets the requirements of the GDPR. Risks can be quickly identified and further measures for compliance can be stored in the system. The audit can be performed internally or by an external expert, with the completed checklists serving as a basis.
Supplier audits are used to check new or existing suppliers and processors in terms of information security compliance. The details of the contact person at the business partner will be entered and stored in the system and you can then send them a questionnaire or fill it out internally. After the form has been completed/returned, you can distribute tasks as required and complete the audit. Finally, a date can be set for the next audit.
If a risk has been identified during data processing, a corresponding task can be created within the software, including a description of the risk, the name of the responsible person and a deadline. The responsible employee can process the task directly in the system. Each responsible person has their own task list and the current project status can be ascertained by means of a traffic light system.
As part of the duty to provide information in accordance with the GDPR, you have certain obligations toward data subjects. These include supplying them with any requested information, transparently and on demand, within the scope of the legal requirements. Using the report function, you can obtain all information in the click of a button, either as a PDF or a CSV file. The well-structured and clear presentation of data within the system will also assist you in carrying out internal evaluations.
Establish internal workflows to ensure full and timely compliance with data subject rights. These workflows will assist your employees in carrying out proper implementation: The data subject request is recorded, including all relevant information, a workflow is commenced and the data subject is informed of the outcome in a timely manner.
Establish an internal process to respond properly to security incidents: Record the key data, analyze the incident using a questionnaire, inform all relevant departments in a timely manner and take preventive measures.
Obtain information about the current knowledge levels of your employees via a template survey or a customized one. Simply upload employee contacts into the system via CSV import and send the survey out. Once the survey has been completed, Intervalid DPMS produces a clear summary of the results, allowing you to see where there might be gaps in the employees' knowledge. This function can also be used to easily confirm and record that your employees have read the requisite policies.
Manage your employees and their training directly in the system: Create training courses, invite employees, document training progress and receive clear reports on the results. Intervalid DPMS also offers e-learning courses from experts in the field of data protection and this online training is relevant for all employees who work with personal data.
Create templates for your corporate documents such as privacy reports, policies, procedure descriptions, contracts and more. Numerous formatting options are available for this purpose and you can also use variables to automatically insert content into the document. The documents can then be forwarded to the responsible user for editing or approval. In this way, you are able to manage your company documents centrally, are always aware of their status and can make them available to your employees.
The requirements of the GDPR represent an ongoing process in your company. With Intervalid DPMS you can build up your data protection management on a long-term basis, optimize it constantly and maintain it in compliance with the law. Your processing activities, TOMs, and contact persons always remain up to date. All changes are logged and the status can be viewed at any time, which means you are always prepared for audits.
Get in touch to experience the benefits of Intervalid DPMS!
Get in touch to experience the benefits of Intervalid DPMS!
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